Pony Club Victoria



AGM & 56th Annual Conference | Elections & Voting Information

Monday, 24 September 2018

The PCV AGM and Annual Conference will be held on Saturday 13th October at the Mulgrave Country Club. Nominations are called for State President, State Vice President and State Councillors (Zone Representatives)

Annual General Meeting & 56th Annual Conference 2018

To elect the Pony Club Victoria Office Bearers, Zone Representatives and present the Annual Report

Date: Saturday, 13th October 2018

Venue: Mulgrave Country Club, Cnr Wellington & Jells Rd, Mulgrave

Registration: 10.00am

Morning Tea: 10.00am – 10.30am

AGM start time: 10.30am

Conference start time: Immediately after AGM

All affiliated Pony Clubs are voting members of Pony Club Victoria and as such should register their intention to attend or submit an apology to the meeting.  

If nominating as an apology a Club may send someone as the Club's proxy to vote on decisions at the Annual General Meeting, or appoint the Chair to act on their behalf.



What happens at the AGM & 56th Annual Conference?

Annual General Meeting

PCV State Council members are elected at the AGM and the Annual Report of the Association is presented to the membership.

Annual Conference

The Annual Conference is a chance for exchanging ideas, networking, contributing to the greater view and planning for Pony Club in to the future.

Everyone is welcome to attend the Annual Conference. Clubs were invited to submit topics for discussion to the Annual Conference.  
These topics must be received in writing with a brief subject explanation
5PM Monday 27th August 2018.

Clubs are the members of PCV and should RSVP to the Annual General Meeting as attending or submit an apology.  

RSVP:  FRIDAY  28th SEPTEMBER 2018, 5:00PM  |  RECORD ATTENDANCE/APOLOGY (for Clubs & Guests)

State Council Vacancies/Elections

There are no elections for Council positions this 2018/2019 year.

Notices of Motion for the AGM

Must be Submitted in writing and endorsed by a Member Club. 

Notices of Motion and Conference Items must be received at the PCV State Office by 5PM Monday 27th August 2018.

Conference following the AGM

Clubs are invited to submit items for discussion at the Conference following the AGM.  Submissions must be made in writing and be accompanied with a brief subject explanation.


The Annual General Meeting (AGM) is a meeting of the members of an organisation, the members of Pony Club Victoria are the Clubs. 

All Clubs should indicate if they are attending the AGM by registering a VOTING DELEGATE or an APOLOGY.   Each Club can have one voting Delegate all other attendees are observers.  Clubs can also appoint a Proxy to vote for them if they are unable to attend the meeting.



Any Club who is not able to attend can appoint someone to be their proxy for voting purposes at the AGM.  Proxy must be received by the State Council 48hrs prior to the AGM.   Due: 11 OCT 2018, 10AM