Nominate your State Club Delegate!
STATE CLUB DELEGATE
This information has been emailed to all Club Contacts registered in your MyPonyClub database. Please check your emails!
At a Special General Meeting held late last year, clubs voted to adopt a new constitution. Changes to the State Board structure were a part of this governance change for Pony Club Victoria. Pony Club Victoria has been seeking nominations to the newly constituted State Board with four elected director seats available. Voting for the directors will occur between the 9 JAN and the 14 FEB.
State Club Delegates will receive voting information from an organisation called Vero. Vero are an independent organisation who manage elections. Four new board members will be elected to the Pony Club Victoria Board via this process.
It is a requirement in our new Constitution that delegates be formally registered with Pony Club Victoria to be able to cast a vote. If your club has not nominated an individual to this role your club will not be able to vote at this election. Please jump into MyPonyClub and assign a member of your club (it can be a committee member) to the State Club Delegate position.
Voting will be electronic via the Vero Voting portal. An email will be sent by Vero Voting to your club registered State Club Delegate who will then cast a vote on behalf of your club.
Voting information will be sent to all State Club Delegates recorded in the MyPonyClub system by the 9 JAN 2021 and voting will close on the 14 FEB 2021.
HOW TO ADD A CONTACT IN MYPONYCLUB
To add a contact in MyPonyClub
>Log into Club Administration
>Go to COMMUNICATIONS
>Select Manage Contacts
>Select contact name from the list, Click SELECT
>Assign role from the list (State Club Delegate)
>Record Start Date
Below is information from the new Association Constitution explaining what a State Club Delegate is (Pony Club Victoria | Rules of Incorporation – 10 October 2020 | Page 9-10):
STATE CLUB DELEGATE OF MEMBER CLUB
(1) Each Member Club must appoint one State Club Delegate to represent, act and vote on its behalf at a General Meeting.
(2) Only the appointed State Club Delegate can vote at any PCV meeting.
(3) The Member Club must advise PCV of the identity of its State Club Delegate in the manner as determined by the Board from time to time.
(4) Each State Club Delegate shall comply with the directions given by their Member Club, and must:
(a) be a member of the Member Club;
(b) be appropriately empowered by the Member Club to vote in accordance with their Member Club’s directions;
(c) not be a Director; and
(d) not represent more than one Member Club at a General Meeting.
VOTING FOR ELECTED DIRECTORS
- JAN 9: Election information emailed to State Club Delegates by Vero Voting. Polls Open
- FEB 14: Polls close
SPECIAL GENERAL MEETING DETAILS
Date: Saturday 20 February 2021, 10.00am
Venue: To be confirmed and via video conference.
Motion, if required only in the event there are four or less nominations received which results in an appointment without an election. “To accept each of the persons nominating for each vacant Elected Director position”
An electronic booking system will be created to take RSVP attendance notifications.