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NOTICE OF MOTION - Special General Meeting - 20 February 2021
Suanne Waugh
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NOTICE OF MOTION - Special General Meeting - 20 February 2021

SPECIAL GENERAL MEETING

20 FEBRUARY 2021

NOTICE OF MEETING

This notice to all Clubs is to inform members of the upcoming Pony Club Victoria Special General Meeting convened by the State Council as the Interim Board as provided for in our Rules.​

PURPOSE OF MEETING

Following approval of new Rules at the AGM of 10 October 2020, the Interim Board of Pony Club Victoria formed in accordance with Rule 23.1 has appointed Vero Voting as Independent Scrutineers to conduct the nominations and ballot for four Elected Directors as allowed for in Rule 22.5.

The purpose of the SGM is to receive the results of the ballot from Vero Voting and to confirm the newly elected Directors as required under Rule 23.4 (3) (a) should there be four or less nominations for the four vacant positions.

Clubs are invited to send representatives to this meeting, or to attend by video link. More information on registering to attend the SGM will be provided at a later date.

Note: In accordance with Rule 9, only State Club Delegates can vote (if a motion is required to be passed if there are four or less nominations). The State Club Delegate is the person listed on the club MyPonyClub profile as the State Club Delegate.

NOMINATIONS FOR ELECTED DIRECTOR

Nominations have closed.  Nominations have been received from 12 individuals. 

Click here for more information about Elected Board Nominations

 

VOTING FOR ELECTED DIRECTORS

January 9  Election information emailed to State Club Delegates by Vero Voting.  Polls Open

February 14 Polls close

IMPORTANT - Please Note:

Only State Club Delegates as advised to the Pony Club Victoria state office via listing on the myPonyClub contacts page as the State Club Delegate are able to vote on behalf of the club. The person listed as the State Club Delegate will receive a voting invitation by email after the close of nominations. If your club does not have someone listed as a State Club Delegate, you cannot vote.

SGM Details

Date: Saturday 20 February 2021, 10.00am

Venue:  To be confirmed and via video conference.                                          

Registration:  9.30am

Motion, if required only in the event there are four or less nominations received which results in an appointment without an election. “To accept each of the persons nominating for each vacant Elected Director position”

An electronic booking system will be created to take RSVP attendance notifications.

Rick Gill

Executive Officer

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