Pony Club Victoria


Back:  PublicationsRules and Regulations and GuidesOther Competition Requirements PublicationsRules and Regulations and GuidesOther Competition Requirements ResourcesPolicies

Working with Children

Working with Children Check – WWCC

The following motion was passed by State Council at the November 2014 State Council meeting. It is a proactive decision designed to provide a duty of care to all PCAV members. The WWCC Legislation outlines minimum mandated requirements; organisations can broaden their policy and widen the field beyond those listed by The Department of Justice to protect the children/youth in their respective fields.

From July 1st 2015 clubs must ensure that all parents/guardians/carers of members and riding members over 25yrs must provide a current WWCC.  Associate Riding Members (riders aged 17-25yrs) do not need a Working with Children Check.

This motion supersedes Bylaw 8.2.a


  • Persons under 18 do not need a WWCC

  • Police Officers or Teachers etc. already have a check as part  of their employment; they do not need to get an extra one.

PCAV will not be keeping a database of WWCC successful applicants. You do not need to send anything to PCAV. It is the responsibility of the individual to apply for the card, unless exempt, and keep it with them when working with children.

Clubs must ask to see WWCC cards for non-exempt persons who work with children. If they are not exempt and do not have a card they cannot participate at pony club.In practice, it is usually advisable for the District Commissioner to monitor the WWC cards for their club. For more information on PCAV Regulations regarding this refer to the PCAV Bylaws Sections 6 and 8

When applying for the WWCC Check, applicants must nominate PCAV as an organisation on the form.  There are heavy penalties for non-compliance and the government will be conducting audits at club level. 

Click here for Department of Justice Fact Sheet (2 pages long)

For more up to date information on procedures and costings go to www.justice.vic.gov.au or call 1300 652 879.

Amendments October 2014

From early April 2014 Applicants will be able to renew online - it is important that Card holders keep their contact details up to date as they will be sent reminders via sms, letter and/or email

The PCAV State Council is committed to providing a safe and secure environment for young members to enjoy Pony Club.
Working with Children’s Checks (WWCC) will be required for Parents/Guardians and Carers from the 1st July 2015. All Parents/Guardians and Carers must be registered as Adult Supporting Members by the Club with the State Association at membership renewal time.

The PCAV State Council decision broadens the minimum mandated requirements as set out in the Working with Children’s Act. The decision to broaden the minimum requirements as a measure to control risk and promote a safe environment within Pony Club is both an acceptable practice and legal.

The new WWCC requirements do not affect events with spectators, casual visitors or individuals who are not consistently and significantly associated with a Club.

Pony Club Victoria has required all Club Officials and Club Coaches (instructors) to have a Working with Children’s Check for a number of years. The requirement has now been extended to Adult Supporting Members.

The new requirements for Adult Supporting Members will come into effect from the 1st July 2015.

Categories of members requiring a WWCC

Categories of members regularly attending rallies and club functions over a twelve month period requiring a WWCC are as follows:

  • An adult riding club member.
  • An honorary life member who regularly attends rallies and club activities. 
  • An adult supporter which category shall be deemed to include the following:
    Both parents of riders who regularly attending rallies.
    A single parent who regularly attends rallies. 

    A non-parent guardian of a child either temporary or otherwise who regularly attends rallies. 
  • Visiting members and adult supporting members as defined above from clubs  other than the host club.
  • A non-member who does not fall within the categories listed above who regularly attends rallies and club activities. 

Definition of "regular"

For the purpose of definition in this sub clause “regular’ and ‘regularly” shall be deemed to mean three or more times over a twelve month period. A “single parent” shall be deemed to be a person who is listed on the membership form of a member club as the primary carer
PCAV Working with Children’s Check

Who is not affected by the changes?

Requirements do not affect the following individuals:

  • Competition Spectators, competitions which are open to the public with entries open to any eligible rider. An eligible rider may or may not be a Pony Club Member.
  • “Come and Try for the day” at the rally because they are not yet members of the club and their membership will be conditional upon obtaining a WWWC.
  • A parent or a guardian or a grandparent or a friend of the rider, who is not a member of the club and who is not registered as a member on the club’s membership list from coming to a rally.  They may have to bring the rider and be the carer on the day due to changed circumstances or attend as a spectator. 

If a non-member starts to attend the rally on a regular basis then they must register with the club and obtain a WWCC. 

Implementation recommendation for Club Officials

Working with Children's Check is free for volunteers ... apply here!

What is the difference between Working with Children and a Police Check?